Parochial Church Council

[see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which the PCC of Crediton Parish Church holds about you;
• The right to request that the PCC of Crediton Parish Church corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the PCC of Crediton Parish Church to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable);
• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Parish Administrator, Parish Office, Boniface Centre, Church Lane, Crediton, EX17 2AH.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Social Media and Livestreaming Policy

Introduction

Today social media and the internet have become an increasing influence on many people’s lives. For younger people it may have become a primary source for gaining information about the world around them and networking with friends and acquaintances. Used responsibly social media and the internet can be of benefit to the church, providing the opportunity for networking, getting to know people, gaining and sharing information about church events, learning about the Christian Faith, and spreading the Gospel.

Social media is faster, cheaper and arguably more widely available than traditional media however our understanding of confidentiality, responsibility and Christian witness must remain the same. Social media needs to be used responsibly.

On websites, Facebook pages or any other platform linked to and managed by members of Holy Cross, Crediton, we undertake to:

• Be mindful that material published may be public for an indefinite period of time.
• Respect copyright.
• Respect libel and defamation laws.
• Never provide details of confidential matters concerning groups such as the PCC or its sub committees, the Holy Cross choir and music department.
• Only cite or reference individuals with their approval.
• Not publish anything that could embarrass or damage an individual.
• Respect our audience and not engage in any conduct that would not be acceptable in a Christian environment.
• Maintain and respect confidentiality.

Photographs and videos.

• Photographs and video should not be taken during church services without the prior permission of the clergy.
• Photographs and video should not be uploaded without the permission of the individuals involved.
• Photographs and video should not be uploaded which could misrepresent, embarrass, or compromise the individuals involved.
• Permission must be obtained from both children and their parents/guardians/carers before a photograph is taken or film footage recorded.
• It must be made clear what the image/film will be used for and who might want to look at the pictures.
• When using photographs of children and young people, use group pictures and don’t identify them by name or other personal details.
• Consent must be obtained from parents/guardians/carers before publishing an image or video. If verbal consent is obtained, a written record of it needs to be kept.

Children

There should be Registration/Consent forms, which allow parents/guardians/carers to refuse consent. These forms must be completed at least annually. Accompanying consent to participate, there should be a consent form for images/video to be used. This should be supplemented by verbal consent (which is recorded) at the capture point, if appropriate.

Publishing images of children brings good publicity and usually gives pleasure to children and their parents, but also raises some issues worth noting briefly:

• Images count as personal data under the terms of the General Data Protection regulations (2018) if they allow the person to be identified.
• Images of children in media with a wide circulation may lead to children being traced by people who should not be able to find them. This affects children who have been involved in disputed custody matters, adoptions, abductions or other civil or criminal matters. Children in care can’t be photographed.

Livestreaming

Sharing services online is an exciting opportunity to reach out but should be balanced with continuing to provide a safe and secure environment for all. Safeguarding, GDPR and creating safe places are all key factors before any recordings are made.

If no one from the congregation will be identifiable during filming or photography then you don’t need to gain consent. If members of the congregation will be visible, for example readers, intercessors and those leading services, they must be advised that will be the case. Attendance at a church service reveals religious belief, which is a special category data under GDPR.

Consent (Children 16 years and under)

Livestreaming images containing children may be used if consent has been given by their parent or guardian, following the same guidelines as above.

Consent can be withdrawn

There are any number of reasons why someone may choose to withdraw their consent and this is their legal right.

• When someone withdraws their consent, videos or images of that person should be deleted everywhere it has been stored or published online and offline, if these images are of that individual only.
• If someone who later withdraws consent appears in a group recording, it is unlikely that the video can be edited. Unless an alternative solution can be found with the individual who has withdrawn their consent, the video should be removed completely.

APPENDIX 1

Church of England Social Media Community Guidelines (July 2019)

Be safe. The safety of children, young people and vulnerable adults must be maintained. If you have any concerns ask your local Parish Safeguarding officer or Diocesan safeguarding adviser.

• Be respectful. Do not post or share content that is sexually explicit, inflammatory, hateful, abusive, threatening or otherwise disrespectful.
• Be kind. Treat others how you would wish to be treated and assume the best in people. If you have a criticism or critique to make, consider not just whether you would say it in person, but the tone you would use.
• Be honest. Don’t mislead people about who you are.
• Take responsibility. You are accountable for the things you do, say and write. Text and images shared can be public and permanent, even with privacy settings in place. If you’re not sure, don’t post it.
• Be a good ambassador. Personal and professional life can easily become blurred online so think before you post.
• Disagree well. Some conversations can be places of robust disagreement and it’s important we apply our values in the way we express them.
• Credit others. Acknowledge the work of others. Respect copyright and always credit where it is due. Be careful not to release sensitive or confidential information and always question the source of any content you are considering amplifying.
• Follow the rules. Abide by the terms and conditions of the various social media platforms themselves. If you see a comment that you believe breaks their policies, then please report it to the respective company.